Privacy Policy

Effective Date: 9/5/2025
Last Updated: 7/16/2026

At Wellness District Medical Weight Loss & Aesthetics (“we,” “our,” or “us”), your privacy is important to us. This Privacy Policy explains how we collect, use, disclose, and protect your information when you visit our website https://fargowellnessdistrict.com, interact with our services, or opt in to receive communications from us.

By using our website or services, you agree to the terms outlined in this Privacy Policy.

1. Information We Collect

We may collect the following categories of information:

Personal Information: Name, email address, phone number, mailing address, date of birth, and other information you voluntarily provide when submitting forms, scheduling appointments, requesting information, or creating an account.

Health Information: If you become a patient or submit medical information through our website or other communications, we may collect information related to your health history, treatment, prescriptions, laboratory results, payment information, and other information necessary to provide healthcare services.

Comments & Submissions: When you leave comments, we collect the information shown in the form along with your IP address and browser user agent string to help detect spam.

Media Uploads: If you upload images, please avoid including embedded location data (EXIF GPS). Visitors may be able to download and extract location data from posted images.

Cookies & Usage Data: We use cookies and similar technologies to improve your browsing experience, remember your preferences, maintain login sessions, analyze website usage, and protect against spam or fraudulent activity.

2. Cookies and Tracking Technologies

We use cookies and similar technologies to:

• Improve website functionality and user experience.

• Maintain login sessions and account preferences.

• Analyze website traffic and performance.

• Detect and prevent spam or fraudulent activity.

You may adjust your browser settings to block or delete cookies. Certain features of the website may not function properly if cookies are disabled.

3. Embedded Content from Other Websites

Articles or pages on this website may include embedded content (such as videos, images, maps, or articles). Embedded content from other websites behaves in the same manner as if you visited those websites directly.

These third-party websites may collect data about you, use cookies, employ additional tracking technologies, and monitor your interaction with that embedded content. We are not responsible for the privacy practices of those third parties.

4. Text Messaging & A2P Compliance

By providing your mobile phone number, you consent to receive text messages from Wellness District Medical Weight Loss & Aesthetics related to appointments, promotions, treatment reminders, and service updates.

Opt-In Consent: By submitting your phone number, you authorize us to send you text messages. Message and data rates may apply.

Opt-Out: You may reply STOP at any time to unsubscribe from future text messages. Reply HELP for assistance.

Data Sharing: No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. Text messaging opt-in data and consent will not be sold, shared, rented, or disclosed to any third party except as necessary to provide messaging services or as required by law.

5. How We Use Your Information

We may use your information to:

• Provide and personalize our healthcare services.

• Schedule appointments and communicate regarding your care.

• Process payments.

• Respond to inquiries and customer service requests.

• Improve our website, services, and patient experience.

• Maintain website security and prevent fraud.

• Comply with applicable legal and regulatory requirements.

6. Protected Health Information (PHI)

When you receive healthcare services from Wellness District Medical Weight Loss & Aesthetics, we may collect and maintain Protected Health Information (“PHI”). PHI includes individually identifiable information relating to your past, present, or future physical or mental health, the healthcare services you receive, or payment for those services.

How We May Use and Disclose PHI

We may use or disclose your PHI for purposes including, but not limited to:

• Providing medical evaluations, treatment, prescriptions, follow-up care, and other healthcare services.
• Coordinating your care with pharmacies, laboratories, specialists, or other healthcare providers involved in your treatment.
• Processing payments for services provided.
• Contacting you regarding appointments, prescription refills, treatment recommendations, or other healthcare-related communications.
• Operating and improving our practice, including quality assurance, staff training, credentialing, auditing, and administrative activities.
• Complying with applicable federal, state, and local laws, regulations, court orders, subpoenas, or other legal requirements.
• Protecting the health or safety of our patients, staff, or the public when permitted or required by law.
• Working with trusted third-party service providers who assist in operating our practice and who are required to safeguard the confidentiality of your PHI.

We do not sell your PHI to third parties.

7. Your Rights Regarding Your Protected Health Information (PHI)

You have the following rights regarding your PHI:

• The right to inspect your medical records and other PHI that we maintain about you.
• The right to obtain a copy of your medical records or other PHI, subject to applicable law and reasonable administrative fees where permitted.
• The right to request that inaccurate or incomplete PHI be corrected or amended.
• The right to request reasonable restrictions on certain uses or disclosures of your PHI, where permitted by law.
• The right to request that we communicate with you through alternative means or at alternative locations when reasonably possible.
• The right to ask questions about how your PHI is collected, used, maintained, and disclosed.

To exercise any of these rights, please submit your request by phone, in writing, or in person using the contact information provided at the end of this Privacy Policy. We will review and respond to requests in accordance with applicable laws and our internal policies.

8. Our Responsibilities Regarding PHI

Wellness District Medical Weight Loss & Aesthetics recognizes the importance of protecting your Protected Health Information (PHI).

We are committed to maintaining the privacy and confidentiality of your PHI and implement reasonable administrative, technical, and physical safeguards designed to protect it from unauthorized access, use, disclosure, alteration, or destruction.

Access to PHI is limited to authorized personnel who require the information to perform their job responsibilities.

We may update this Privacy Policy from time to time. Any revisions will apply to all PHI maintained by our practice and will be posted on this website with an updated effective date.

9. Who We Share Your Information With

We may share your information with:

Service Providers: Trusted third-party vendors that assist with website hosting, appointment scheduling, payment processing, communications, analytics, laboratory services, pharmacy services, or other business operations. These providers are expected to protect your information appropriately.

Legal Requirements: Government agencies, law enforcement, courts, or other entities when disclosure is required by applicable law or legal process.

Text Messaging: Mobile opt-in information and consent will never be sold or shared with third parties for marketing purposes.

10. Data Retention

We retain information only for as long as reasonably necessary to provide our services, comply with legal obligations, resolve disputes, and enforce our agreements.

Comments submitted through the website may be retained indefinitely.

If you create an online account, we retain your account information until your account is deleted or as otherwise required by law.

11. Data Security

We use reasonable administrative, technical, and physical safeguards designed to protect your information from unauthorized access, disclosure, alteration, or destruction. However, no method of transmitting or storing electronic information is completely secure, and we cannot guarantee absolute security.

12. Where Your Information Is Sent

Website comments may be processed through automated spam detection services.

Information may also be processed by trusted third-party service providers that assist in operating our practice and website.

13. Complaints

If you believe your privacy rights have been violated or have concerns regarding how your Protected Health Information (PHI) has been used or disclosed, you may file a complaint with Wellness District Medical Weight Loss & Aesthetics.

To file a complaint, please contact:

Privacy Officer
Wellness District Medical Weight Loss & Aesthetics
3170 43rd St S, Suite 104
Fargo, ND 58104
Phone: (701) 205-3088

Filing a complaint will not affect the quality of care or services you receive.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any revisions will be posted on this page with an updated “Last Updated” date. Continued use of our website or services after changes are posted constitutes acceptance of the revised Privacy Policy.

15. Contact Us

If you have questions about this Privacy Policy, wish to exercise your privacy rights, request access to your information, request corrections to your records, or file a privacy complaint, please contact:

Wellness District Medical Weight Loss & Aesthetics

3170 43rd St S, Suite 104
Fargo, ND 58104

Phone: (701) 205-3088

Website: https://fargowellnessdistrict.com